Event Reminder Message Wording for Every Timing
Good event reminder message wording saves you a stream of phone calls on the night and makes sure guests know when and where without having to ask. Here you'll find messages for every timing: a week ahead for guests who need to plan travel, three days ahead to lock in the date, and the morning of the wedding with a map link. There's also a version for the ladies' party, a gentle nudge for guests who haven't replied, and a bilingual reminder.
When should you send a reminder?
A good reminder arrives when the guest needs it: not so early that it's forgotten, not so late that it throws off their plans. In practice one or two messages are enough; more than that starts to feel like nagging.
- A week before: for guests travelling from another city, or if your date falls in a busy wedding season.
- Three days before: the sweet spot for locking in the date with most guests.
- The morning or early afternoon of the event: a short message with the time and map link.
- Avoid sending late at night; a reminder isn't worth waking anyone up.
- Skip guests who declined. They already let you know, and a reminder can feel awkward.
Event reminder message wording, one week before
The one-week message doesn't need every detail. Its job is to get the date into the guest's calendar. Mention the day, the date and the city if some guests are travelling, and save the map link for the day itself.
Assalamu alaikum, A kind reminder of the wedding celebration of [Groom] and [Bride] on [Day], [Date], one week from today at [Time], [Venue] We look forward to welcoming you
Hi [Guest name] 🤍 One week to go until [Groom]'s wedding! Your seat is saved and we really hope to see you on [Date] at [Venue].
[Guest name], we know it's a long trip, so here's an early reminder: [Groom] and [Bride]'s wedding is on [Day], [Date] in [City], at [Venue] Having you there means a lot to us, and if you need anything to plan your trip, just let us know.
Three days before the wedding
Three days out, most guests have planned their week, so a clear message now pins the date down. Spell out the time in full, and if anything has changed since the invitation, this is the moment to say so.
Wedding reminder 📅 Three days to go: [Day], [Date] The wedding of [Groom] and [Bride] 🕗 [Time] 📍 [Venue] We'd be delighted to see you
[Guest name], see you this [Day] at [Time], [Venue]. Don't forget 🤍
On the day, with a location link
The day-of message is the one guests open in the car, so keep it short and put the map link on its own line where it's easy to tap. If your package includes QR entry passes (Pro or Max), remind guests to have theirs ready on their phone at the door.
If seating is separate, name the men's and women's halls, or each entrance, on two clear lines in the same message.
Good morning, [Guest name] ☀️ It's the big day! We'll see you tonight at [Time] 📍 [Venue] Map: [Location link]
Welcome tonight to the wedding of [Groom] and [Bride] 🕗 [Time] - [Venue] Please have your personal QR entry pass ready on your phone at the door. [Location link]
Dear [Guest name], Just a reminder that the ladies' celebration is tonight reception from [Time] 📍 [Venue] We can't wait to celebrate with you 🌸
A gentle nudge for guests who haven't replied
Some guests open the invitation and simply get distracted before replying. Don't scold; remind them kindly and make replying easy. In Dawati each name shows whether the invitation was delivered and read and whether the guest has replied, so you know who could use a kind word from you.
[Guest name], we sent you an invitation to [Groom]'s wedding a few days ago and hope it reached you. We'd love to know whether you can make it so we can plan the seating. Just tap confirm or decline on the invitation itself.
A bilingual reminder
If some of your guests don't read Arabic, one message in two languages is simpler than two separate ones, and everyone gets the same details.
Reminder: [Groom] and [Bride]'s wedding is on [Date] at [Time], [Venue]. We look forward to seeing you! تذكير: زواج [اسم العريس] و[اسم العروس] يوم [التاريخ] الساعة [الوقت] في [المكان]. بانتظاركم!
Reminders in Dawati: from the wording library to your guest's phone
If you send your invitation through Dawati, there's no copying and pasting reminders guest by guest. Before the event you pick a reminder from a library of ready wordings, it goes out to your guests on WhatsApp, and your event dashboard shows each guest's status live: delivered, read, accepted or declined.
Prefer to write in your own words? A custom message is included in the Pro and Max packages. The invitation itself can be in Arabic, English or both, and can show the Hijri date beside the Gregorian one.
Frequently asked questions
How many reminders should I send before a wedding?
Usually two: one about three days before and one on the morning of the wedding with the map link. If some guests are coming from another city, add a message a week ahead for them.
Should every invited guest get a reminder?
Send it to guests who accepted and to those who haven't replied yet, and leave out anyone who declined. A reminder to someone who already apologised can read like a reproach, which is the last thing you want before your celebration.
What should a reminder message include?
The occasion, the weekday and date, the time, and the venue with a map link. Add a single extra note only if guests need it, such as when the reception opens or where to park.
Can I send reminders from Dawati?
Yes. Before the event you choose a reminder from the library of ready wordings, it reaches your guests on WhatsApp, and each guest's status stays in front of you on your event dashboard.
Is a reminder on the wedding day itself too much?
Not if it's short and arrives at a sensible hour. Many guests appreciate it, because it puts the time and location in front of them exactly when they need it.