QR code guest entry: a pass for every guest, a quick door
QR code guest entry on Dawati gives every guest who accepts your invitation a personal pass. They show it at the door, it's scanned, and they're checked in within seconds. Your door team doesn't need any special device, just a gate link and PIN on their own phone. A pass can't be used twice, so you know exactly who came and your hall stays for the people you invited.
How the pass reaches your guest
It starts with the invitation. Your guest gets a WhatsApp message and taps accept. They then receive a personal entry pass carrying a QR code that belongs to them alone.
Guests who decline don't get a pass, and anyone who hasn't replied gets theirs once they accept. Passes end up only with the people you're actually expecting, with nothing to print and no cards to hand out.
When QR entry is worth it
Not every gathering needs a gate. A small family get-together where everyone knows each other is fine with an invitation and an RSVP. Things change when the list grows, when the hall is booked for a fixed number of seats, or when the people at the entrance don't know the guests by sight.
That's when a QR pass becomes the polite referee at the door. Nobody has to ask an awkward who-are-you question, and the welcome team doesn't have to guess. The pass speaks for itself, and the decision was already yours when you sent the invitations.
The door scanner: a gate link and PIN on any phone
From your event page you create a gate link and its PIN, then send them to whoever is on the door: a brother, a cousin, or the venue's staff. They open the link on their phone, enter the PIN, and the camera becomes a pass scanner. Nothing to install, nothing to rent.
Venue Wi-Fi often struggles once a hall fills up. When the connection drops, scanning carries on: check-ins are saved on the phone and sent automatically when the signal returns, so guests aren't left queueing while the network catches up.
- A gate link and PIN that the host shares with the door team.
- Works on any phone with a camera and a browser.
- Handles weak internet with an offline queue that syncs later.
No double check-ins
Each pass checks in once. Scan the same code a second time and the door team sees that this guest is already in, so a screenshot forwarded to someone else won't get a second person through. It's a small detail that protects your seat count and your catering numbers.
Companions
You decide whether guests may bring companions and set the maximum per guest. Settle it before you send, and brief your door team on the policy so the entrance stays clear and courteous for everyone.
From reply to door: attendance you can count on
Before the event you follow each guest by name: delivered, read, accepted or declined. On the night, each guest is checked in the moment their pass is scanned at the door.
No paper lists at the entrance and no guessing the headcount: whoever came in is checked in, and whoever didn't come simply isn't.
Tips for the night
A little preparation keeps the entrance smooth from the first guest:
- Test the gate link and PIN with your door team the day before.
- Put at least two people on the door for large weddings.
- Make sure their phones are charged and bring a power bank.
- Remind guests ahead of time to have their pass ready on their phone.
Hello [Guest name], We look forward to seeing you tomorrow, [Date], at [Venue]. Please have the entry pass you received after confirming ready, and show it to our welcome team at the door. See you there!
Which packages include QR code guest entry
QR entry passes and door check-in come with Pro (149–699 SAR) and Max (229–849 SAR), depending on guest count. Pro also adds a custom message in your own words; Max adds the guest photo album.
You pay once per event with no subscription, and design is free. Buying inside the iPhone app costs about 15% more because of Apple's fees, and you can get a full refund any time before the first invitation is sent.
Frequently asked questions
Does a guest need an app to get the QR code?
No. The pass arrives on WhatsApp once they accept, and they simply show it from their phone at the door.
What if a guest loses their pass?
It was sent to them on WhatsApp, so they just go back to the chat and show it again at the door.
Does the door team need special equipment?
No. A gate link and PIN on any phone is enough; the phone's camera does the scanning.
What happens if the internet drops at the venue?
Scanning continues. Check-ins wait in a queue on the phone and are sent once the connection is back.
Can someone get in with a photo of another guest's pass?
Each pass checks in only once. If it's scanned again, the scanner shows that its owner is already inside.
Is QR entry part of the Standard package?
No. Standard covers invitations and RSVP; QR entry and door check-in come with Pro and Max.